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Perform at WMDF

WMDF runs every year from around August 5 to August 10, with groups arriving on Aug 3-4 and leaving on Aug 11-12. To perform in WMDF, please first check the detailed terms and conditions below.

Download the 2013 conditions for groups (pdf file)
The 2013 conditions in Japanese (New for 2013, pdf file)

The welcome reception is usually on the evening of Aug 4. We recommend groups to travel on a schedule that allows them to comfortably attend this first event. Groups travelling long distances on long-haul flights with no stopovers should probably plan to arrive in Hakodate on Aug 3. Those travelling from nearby, or coming to Hakodate after spending some time elsewhere in Japan or similar timezone may choose to arrive by the afternoon of Aug 4. (Eg, the route we recommend from Europe is to use the direct Seoul --> Hakodate flight, with a stopover in Korea, although this route has been earthquake affected).

The application procedure is to send us both of the following electronic and physical materials:

1 Electronic
  • The WMDF 2013 Application Form (v6, doc file) with Section 1 and checklist completed.
    (Preferential attention may be given to applications that make a connection with the WMDF concept)
  • Some original photos (reproduction quality)

2 Physical
  • A DVD or DVD-R with performances (sorry, not DVD-RW)
  • A CD or CD-R for promotion
  • Any promotional fliers or publicity materials for events that the group has been involved in

You may also send us links to online videos, etc, but preference will be given to applicants who send us professional physical materials.

Address: Committee of the WMDF
c/o Hitococochi, Inc.
52-1 Jinkawa-cho, Hakodate-shi, Hokkaido 041-0833 JAPAN
Phone: +81-138-51-5727 (apologies, but Japanese only)
Fax: +81-138-51-6465
wmdf

Notes:

  • Please confirm by e-mail when you send us a package by post.
  • The WMDF office is typically only staffed on weekdays, from 9 to 5, Japanese time.
  • Should your application be accepted by the Committee, the supplied information and materials will be used by WMDF for posters, fliers, TV broadcast, and other promotion.
  • Participation in WMDF implies the acceptance of the rights of WMDF to place representative short videos of group performances online.

Yearly Schedule

20 Oct Application deadline for all groups approaching WMDF with an interest in following August's WMDF, 9am JST
7 Dec Special extension deadline, 9am JST (to make a diverse program,
WMDF may use November to solicit extra applications from countries/continents not represented among initial applications).
3rd Sat of December WMDF makes final selections of groups and waiting list
1 Mar Deadline for submission of fully completed WMDF application forms, including namelists
1 Apr Main Deadline. All groups should ensure that all paperwork, concrete travel reservations, and funding are settled by this date. Since the WMDF waiting list typically contains groups with guaranteed funding, we will ask invited groups whose plans are not finalised to consider holding over their participation to another year. We will then minimise potential disruption by recruiting guaranteed replacements from the waiting list.
10 May Final Deadline. Final date by which all groups (including groups approached from the waiting list) should finalise all details. For groups from countries that require visas to visit Japan, WMDF requires a visa application number from an application successfully submitted to an Embassy by this date.
10 Jun Public announcement of participating groups, at Opening Live Tour, and online, on WMDF web site
10 Jul Public announcement of detailed final WMDF schedule.
May - Oct "Early Bird" invitations. These invitations are designed give groups the maximum time to secure funding. EB invitations may be offered to groups that send us their form and other materials by the October deadline, or WMDF may approach groups that we have previously corresponded with, or groups that have been specially introduced to us. These invitations are at the instigation of the WMDF Committee and cannot be applied for. All non-EB invitations are decided by WMDF on the 3rd Sat of December, as stated above.

Please note that failure to meet deadlines may result in withdrawal of invitation letter, as stated on the letter itself.

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